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Call Us Today!
(973) 673-6100
Call Us Today!
(973) 673-6100

General Information

SCHOOL CALENDAR

The school will observe the following holidays, and classes will not be held during these times.  Holidays are not counted as part of your regularly scheduled program.
HOLIDAYS:
Independence Day                                                     
Labor Day                                                                   
Thanksgiving                                                              
Christmas                                                      
New Year’s Day                                                          
Martin Luther King’s Day                                           
President’s Day                                                          
Memorial Day                                                            

PROGRAM START DATES / CLASS SCHEDULES

Classes are scheduled to begin on the first Monday of every month.
Prospective students are advised to call the school for next start date of a program.  Please be aware that all dates are subject to change.
HOURS:
Day Classes: 9:00 a.m. - 2:30 p.m.*                      
Evening Classes: 5:00 p.m. - 10:00 p.m.*                
Saturday Classes: 9:00 a.m. – 2:30 p.m.**
*Regularly scheduled classes are daily, Monday thru Friday.
TEXTBOOKS AND OTHER MATERIALS: Instructor Recommended Books

EVALUATION TECHNIQUES

Daily attendance is mandatory.  Attendance is strictly monitored.  Students with excessive absences are subject to dismissal.  Make-Up Work for days missed is referred to the make-up policy of the school.  Students with attendance problems are referred to the Director of Education and/or Student Advisor.  It is the responsibility of the student to be in class regularly and on time.
Students receive one (1) ten-minute break, one (1) half hour lunch break and one (1) 5 minutes break.  Students must be at workstation before ten minutes after start of class. If not, one (1) half hour is counted as absence.

TUITION

All programs are offered to you at low, affordable cost.  At the time of enrollment, all students are responsible for these charges: $3,725.00 Tuition Fee, $25.00 Application Fee, $100.00 Registration Fee and $150.00 Books & Supplies Fee. Tuition will be paid once a month with
the payment due the first of each month. Since the classes at Com-Tec Institute are 20 days in length each, there will be 3 equal payments due. For example, if the tuition is $300.00 you will be required to make three equal payments of $100.00 each (see enrollment agreement for details). Should tuition due date happen to fall on a holiday, the tuition payment will be due the first day of class after the holiday.
Students should also consider other expenses that the school does not charge for at this time (meals, transportation, etc.), which may vary widely from student to student.  A student, whose funds are limited, must plan carefully for a workable budget.  Full payment of tuition and fees may be in cash, check, or money order.

REFUND POLICY

A.   An applicant not accepted by the school should be entitled to a refund of all monies paid.

B.   If student (or in case of a student under legal age.  His/her parents or guardian) cancels

      his /her enrolment, the school will refund his/her money back within three business days

      of the signing of the contract or enrollment agreement, all monies collected by the school

      shall be refunded.  The cancellation date will be determined by the postmark in written

      notification, if the dated said information is delivered to the school owner/administrator in 

      person. This policy applies regardless of whether or not the student has actually started 

      training. 

C.  If a student cancels his/her enrollment after three business days after signing but prior to
     entering classes, he/she shall be entitled to a refund of all moneys paid to the school less
     a registration or enrollment fee of $25.00.
D.  For student who enrolls in and begins classes, the following schedule of tuition adjustment is          authorized.
State of New Jersey Department of Education Refund Requirements. Refunds for students who withdraw or terminated by the school will be computed as follows: 
TIME OF WITHDRAWAL                                          AMOUNT STUDENT PAYS    During the first week of program                                         10% of total tuition price plus
                                                                                             application/registration fee

After the first week but before the                                         20% of total tuition price plus
third week of program is completed                                      application/registration fee

After three weeks but before 25% of                                    45% of total tuition price plus   
program is completed                                                           application/registration fee

After 25% but before 50% of program                                 70% of total tuition price plus
is completed                                                                         application/registration fee

After 50% of program is completed                                     100% of total tuition price plus
                                                                                             application/registration fee          
Enrollment agreement is defined as the time elapsed between the actual starting date and the date of the physical attendance in the school.  Any monies due the applicant or student shall be refunded within (30) days of formal termination by the school, which shall occurs no more than 20 days from the last day of physical attendance.
E. In case of disabling accident or other circumstances beyond, the student’s control as                     determined by the Director of School, the school  will be making a settlement which is fair and       reasonable.
F. If the school is permanently closed and no longer offering instruction after a student has                 enrolled; the student shall be entitled to a pro-rated refund of tuition. 
G. If a course is canceled subsequent to a student’s enrollment, the school shall at its option:
  1. Provide a full refund of all moneys paid or
  2. Provide a completion of the course.
H. The cost of the books, and supplies are not included in the tuition adjustment computations.
I.  These items become the property of the student when issued and are non-refundable except         as stated in items A B and C above.       

LEAVE OF ABSENCE
The school does not allow any student to take a leave of absence for more than 60 days period.  If a leave of absence extends this time, the student is automatically terminated. Terminated students must re-register in order to return to training. If a student is absent for more than 20 consecutive days without contact with the school, the student will be considered withdrawn.  If she/he wishes to re-enter in the school a new contract must be signed and a re-enter fee of $25.00 or 15% of the contract price, whichever is less, will be charged.
Students who sign an enrolment agreement before visiting the school may cancel their enrolment within 3 business days following either the scheduled orientation or a tour of the school’s facilities.

GRADING SYSTEM

The competencies taught in the courses offered at Com-Tec Institute will be evaluated by both written examinations and practical computer application test.  The minimum grade for graduation is 2.0 Students who achieve lower than 2.0, but who have not failed the course may participate in private tutoring or independent study in order to increase their grade point average. 
Letter Grade   Number Grade           Weight in Points                    Description
A                      90-100                         4                                              Excellent
B                      80-89                           3                                              Above Average
C                      70-79                           2                                              Average
F                      Below     60                  0                                              Failure
INC                                                       0                                              Incomplete
WD                                                       0                                              Withdrawal
WP                                                       0                                              Withdrawal
WU                                                       0                                             Passing                                                                                                                                            Withdrawal                                                                                                                                          Unsatisfactory
Final grades of A (90-100), B (80-89), C (70-79), W (Withdrawal), or I (Incomplete) are issued based on the instructor’s evaluation.  Grades are based primarily on the following:
Weekly quizzes (40%)
Attendance (10%)
Examinations (50%)
Incomplete grades must be converted within two (2) weeks or they automatically revert to F (Failure)
WITHDRAWAL
Students who wish to withdraw totally from the school must contact the school advisor to discuss financial responsibilities, grant implications, and other important implications. Failure to attend classes or merely notifying one’s faculty member(s) is not an official notice of withdrawal.
In cases of emergency, written notice may be mailed to the advisor. Such written notice becomes effective one day after the letter is postmarked. Students may apply for and receive a grade of “W” up to the 4th week of the program. The last day for withdrawals shall be posted for each program at the student advisory office and the school notice board.

GRADE POINT AVERAGE
Academic achievement during a program measured by a student’s grade point average (GPA).
A student’s GPA is determined in the following way:
  1. Allowing 4 points for an “A,” 3 points for a “B,” 2 points for a “C,” 1 point for a “D,” and 0 points for an “F,” multiply the number of points equivalent to the letter grade received in each course by the number of hours for the course, thus arriving at the grade points earned for each course.
  2. Add the grade points in each course to obtain the sum of grade points for the programs’ work.
  3. Divide the total grade points by the total number of hours attempted. The result is the grade point average.

The following example illustrates the GPA of a student with grades in ten courses.
Course
Grade
Hours
Point Equivalent
Grade


Points

Data Entry Development
  A
  30
  4
120
MS Windows
  B
  10
  3
  30
MS Word I
  C
  30
  2
  60
MS Word II
  B
  30
  3
  90
MS Excel I
  B
  30
  3
  90
MS Excel II
  A
  30
  4
120
Medical Terminology I
C
25
2
50
Medical Terminology II
B
25
3
75
Medical Billing & Procedures
A
70
4
280
Job Readiness
B
20
3
60
300
975
975 (total grade points) divided by 300 (semester hours attempted) = 3.25 GPA.

SATISFACTORY PROGRESS POLICY

A student’s progress is measured at the end of each half of their program.  If student is maintaining “Satisfactory Progress” in their program, a natural progression to the next phase occurs.  A student is given an additional fifty percent of the scheduled program time to complete.  Students must maintain a “C” average in all areas of study to complete the course. 
The Director of Education monitors all programs requirements.  If a student is not performing satisfactorily, not attending, or has poor conduct, he will receive a letter in writing from the School Director.  If all infractions continue, he may be required to withdraw.

CONDITIONS OF DISMISSAL

Students may be dismissed (terminated) if rules, regulations, and policies
of the school are not adhered.  If student misses more than 20% of unexcused instruction time, or is not maintaining a “C” average, or fails to consistently pay according to enrollment agreement: these are all grounds for termination.

CODE OF CONDUCT 

Com-Tec Institute sets and maintains high standards for their students to follow.  Grounds for immediate dismissal will result should any of the following occur:
  • Any forms of bias including race, ethnicity, gender, disability, national origin, and creed.
  • Sexual harassment in any form.
  • All types of dishonesty, i.e., cheating, plagiarism, and knowingly furnishing false information to the institution with intent to defraud.
  • Intentional disruption or obstruction of classes or another student’s intent to learn
  • Any and all forms of abuse to other persons, or property of school.
  • Failure to follow directives from members of Staff and Faculty.

STUDENT COMPLAINT / APPEAL PROCESS

Students who have a complaint or would like to appeal to a dismissal must make an appointment for an interview with the school Director. The written request should include the following information:
  1. Student’s full name, social security number and current address.
  2. State the concern including dates, time, instructors, or other students involved.
  3. The letter must be dated and signed by the student.
  4. Three dates in which the student would be available for a meeting with the school Director and/or appeal panel.
The School Director will notify the student in writing of the appointment date in which concerns of appeal will be addressed. Every effort will be made to bring an amicable closure to the concerns. Should it be necessary, a panel of instructors will hear the concerns and will be asked to assist in bringing resolution to concerns and appeals. The student will be notified in writing of the outcome of all meetings. The decision of the Director and/or panel is first.
The student complaint form is available in the Director’s Office.

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